Each field's verdict
Checked by both systems, checked by the check digit, or read by the secondary system only: the verdict shows under each field.
Patient admission from the national ID card with no typing errors Two systems read the ID card and the clinic knows at once whether they have been here before
At the front desk, both sides of the national ID card are dropped in, photographed or scanned. ClinicareOS fills in the record, attaches the sides to the patient and checks every field. A returning patient is found with their files; a new patient is created, and their file and stay open right after.
- Fields read
- ID number, last and first name, sex, birth, birthplace, address, city, expiry and serial number of the card
- Primary system
- The MRZ strip on the back of the card, with its four check digits
- Secondary system
- An AI reading of the front and the back
- Expired card
- Red banner and a sound, without blocking registration
- Typing by hand
- Always possible, and never overwritten by a reading
- Label
- Printed from the file, with its QR code
10fields read on every card
2independent reading systems
4check digits verified
0hand-typed fields overwritten
The “New patient” page after reading a SPECIMEN card, on the demo clinic.
Every field says where its value comes from And what is left to check
When the two readings differ
The field turns red and offers the other reading in one click. The typo never reaches the CNSS or the insurer.
The summary under the card
“Card read: 10 fields filled, 4 to check.” Each field to check links to its place in the record.
A returning patient
The ID number finds the existing record. The card lists what it adds and what it corrects, and “Update the record” applies it all, with each field's history.
The file and the label right after Without typing the patient again
The file
Doctor, head nurse, reason, admission type and insurer. For a hospital stay, the head nurse is notified to assign a bed.
The file label
It prints from the file and carries a QR code: a scan with a phone or a handheld scanner opens the file.
Test orders
Each order carries the barcode of its number, which the lab scans when the sample arrives.
What protects your reimbursements A correct identity from the front desk on
| Situation | What ClinicareOS does |
|---|---|
| Readable MRZ strip | A value is only confirmed when its check digits pass. |
| The two readings differ | The field is flagged and the other reading offered. |
| Card without an MRZ strip | The secondary system reads it alone, and every field is to be checked. |
| Field typed by hand | Never overwritten by a reading. |
| Expired card | Flagged in red, with a sound; registration stays possible. |
| Returning patient | Found by ID number, or by exact name when the birth year doesn't contradict it. |
About admission
Do we need a special scanner?
No. A phone is enough to photograph both sides. The front-desk scanner can also send them in one go.
What if the reading fails?
Typing by hand is always possible, and the record saves as usual.
Are the card photos kept?
Yes, with the patient's record. Every opening of an ID card photo is logged.